Why Should Your Business Use Paperless Payroll?

September 22, 2017 - By 
paperless payroll

Are you trying to make your workplace more convenient?

If that’s the case, you might want to consider paperless payroll management. Thanks to cloud computing, businesses can manage payroll processing through web-based solutions.

Why are more businesses turning to a paperless payroll system? It can help save time, money, and even the environment. These systems can also be handled internally — eliminating the hassle of dealing with a third party’s convoluted process.

Are you considering making the switch to a paperless office? Read on to discover why your business should consider making the payroll switch.

Paper Costs

A web-based payroll solution might sound expensive. But rising paper costs have made paperless payroll a cost-effective option for businesses.

Paper costs have been on the rise thanks to increased supplier costs. These increased costs have had a domino effect on prices on everything from shipping to packaging.

The web’s accessibility makes these costs unnecessary to businesses. Paperless systems can eliminate the need for paper involved in checks, tax forms, government documents, and mailing documents.

Eco-Friendly

You’re not just helping your business when you switch to a paperless solution. You’re also helping the environment.

The average person in the United States uses more than 700 pounds of paper every year and paper use contributed to over 26 million tons of landfill waste in 2009.

Consider a large number of businesses still using paper systems. The employee paper usage adds up when you consider each individual pay stub and W-2 forms. Eliminating these paper documents could help to cut down on millions of tons of paper waste.

Convenience

Moving towards a new payroll system might sound like a tedious process. But it can save you a large chunk of time in the long run.

Paperless payroll offers unparalleled convenience for businesses. For one, employees have a central portal where they can access all of their payroll records and documents.

Online pay stubs have a number of convenient benefits. Employees no longer have to worry about losing their records, dealing with bank deposits, or picking up their paper checks.

Employees can also take advantage of a paystub generator. By simpling entering their salary information and company name, the generator will provide them with a snapshot of their payment history. This can be extremely useful for tax information, proof of income, and even salary breakdowns.

Mobile

Thanks to smartphones, it’s easy to access a wealth of information from the palm of your hand. Payroll systems are no different.

Employees can use their paperless system to access their paychecks directly via their smartphone. This allows them to access paperless stubs and deposit their checks at any time.

This helps to make sure payroll is always processed on time. Mobile continues to dominate the modern landscape and will only play a bigger role in payroll systems moving forward.

Your Paperless Payroll

Are you interested in moving your payroll system to a paperless platform? Doing so can make your modern workplace more convenient, cost-effective, and environmentally friendly.

Payroll is just the start. There are a number of other digital programs available that can help change your business. Read our blog about how digital downloads can help your company today.

Posted In:  Business and Finance