Protecting Your Information: IT Cloud Solutions and Security

August 7, 2017 - By 
cloud solutions

Every week we see more companies making it into the headlines due to embarrassing security breaches.

Just recently, the phone numbers and pin codes of 6 million Verizon users were left online for a little over a week. Other large companies such as Chipotle, Arby’s, and Sak’s Fifth Avenue have all dealt with major security breaches in the past year.

But, large companies aren’t the only ones at risk. In just the past 12 months, 14 million small businesses have been hacked.

What’s especially terrifying is that unlike large companies, who have the money and resources to recover from security breaches, small businesses are often forced to close down because of these breaches.

In fact, small businesses shell out an average of $38,000 to recover from a single security breach. As you can imagine, this is a lot of money for a small business to fork over. As a result, 72 percent of businesses end up shutting down 24 months after a data breach. 

So, how are you supposed to protect your business from getting hacked?

While there is nothing you can do to guarantee safety, securing your IT cloud solutions is one way to decrease your chances of getting hacked. The cloud offers some huge advantages, but it can be a security nightmare if you don’t know what you’re doing.

Keep reading to learn more about how you can secure your IT cloud solutions.

1. Devise Difficult to Guess Passwords

Most professionals know better than to use “1234” or “password” or a similarly obvious sequence to encrypt their accounts. But, the best passwords go a step beyond just avoiding the obvious.

Your password should contain upper and lower-case letters, numbers, and special symbols. It should also be at least 10 characters long.

2. Know Who’s Accessing What

Staff members and third-party vendors should only have access to the data they need in order to perform their jobs.

Privileged users such as employees with access to highly valuable information and data administrators, should receive training on securely handling cloud archive systems and data and should be put under a higher level of scrutiny.

3. Back Up Sensitive Files

Syncing and file sharing is too often used as a replacement for external devices. But, in the event of a security breach, these files could easily be lost.

Therefore, all sensitive files should be backed up both physically and virtually. This is the only way to guarantee your firm will have access to their data in the event of a hack or a crash.

4. Separate Business and Personal Data

Many companies implement a bring your own device to work policy, and that’s totally fine.

However, you want to make sure you clearly communicate to your employees what kind of information can and cannot be stored on their personal devices. If they are allowed to store sensitive business information on their personal devices, you need to make sure they are following the appropriate encryption codes.

5. Keep Extremely Sensitive Information Out of the Cloud

Even if you follow the strictest protocol, there’s no guarantee that your cloud storage location is completely fail-proof.

So until cloud providers can guarantee the same level of security as internal business serves, it’s best to store your extremely sensitive information elsewhere.

IT Cloud Solutions: Wrap Up

Remember, no business is completely immune to an attack. Hackers are continuing to develop more sophisticated ways to invade data storage.

Being proactive with your Cloud security measures is the best way to ensure your data doesn’t get into the wrong hands. Please leave us a comment if you have any questions about the measures we suggested.